Office Assistant

Ministry of Agriculture, Fiji·Other

Office & Admin·Full time

1 day ago

About the company

The Ministry of Agriculture, Waterways and Sugar Industry (MoAW&SI) is partnering with the Ministry of Environment and Climate Change, co-financed by the International Fund for Agriculture Development (IFAD), on a Multiphase Adaptive Programme (MAP). The programme supports sustainable growth and resilience of Fiji's rural economy through ecosystem management and profitable economic initiatives, with a development objective to improve rural livelihoods and community resilience through blue and green initiatives, market access, and biodiversity protection. The project targets Vanua Levu, focusing on six districts in Cakaudrove Province and engaging 3,500 households in biodiversity conservation, land restoration, and agri-value chain activities.

About the role

This Office Assistant position is based in Savusavu, Vanua Levu, and reports directly to the Project Director. The role supports the effective and efficient administrative activities of the Project Management Unit (PMU) within a computerized office environment. It is a full-time position with a contract term of 6 years subject to annual performance review, and includes a 6-month probationary period. The role works closely with MOAWSI technical divisions, the Ministry of Environment & Climate Change, other government ministries, provincial stakeholders in Cakaudrove, Bua and Macuata, local communities, NGOs, and development partners operating in Vanua Levu.

Key responsibilities

• Manage the flow of visitors to the PMU office
• Schedule meetings and send meeting invites to attendees
• Maintain office files and a register of incoming and outgoing correspondence
• Assist project staff with all travel arrangements
• Assist in organising and implementing training
• Assist in upkeep of premises and safe keeping of office supplies
• Assist in maintenance of fixed assets, including tagging, and maintenance of project vehicles and fuel management
• Assist in delivery and receipt of fixed assets and supplies, and certification of receipt by the PMU

About the successful candidate

• Bachelor Degree in Administration or qualification in secretarial studies or a relevant field will be an added advantage, or a Form 6/7 pass
• At least three years' experience in a public institution and/or the private sector
• Proven skills in office filing procedures and secretarial tasks
• Some knowledge of the procurement process, particularly collection of quotations and inspection of delivery and maintenance of assets, will be an advantage
• Fluency in English (written and spoken)
• Good interpersonal and communication skills, computer literate
• Able to work without supervision and as part of a team
• Awareness of and alertness to crosscutting issues of gender, youth, marginalised groups, discrimination, and poverty targeting