SAO 01/2026: Senior Administration Officer - Suva

Legal Aid Commission·Suva

Office & Admin·Contract

Salary not disclosed·Listed 1 day ago

About the company

The Legal Aid Commission is a Fijian statutory body that delivers legal services to people who cannot afford them. It operates as an equal opportunity employer with administrative operations based in Suva.

About the role

The Senior Administration Officer, Level ADM 03, is based in Suva and reports to the Manager Administration, with an Administration Officer as a direct report. This role supports the day-to-day administrative operations of the Commission, helping to drive a collaborative, accountable, and service-oriented administration team. It covers a broad administrative remit including procurement, assets, fleet, facilities, property, capital projects, and logistics coordination. The role also involves policy and document development, meeting and event coordination, stakeholder liaison, and supervision of administrative staff.

Key responsibilities

• Assist the Manager Administration in the day-to-day management of the Commission's administrative operations
• Monitor and improve administrative systems, processes, and service delivery
• Coordinate procurement, asset, fleet, facilities, property, capital projects, and logistics functions
• Support planning, coordinating, monitoring, and reporting of capital projects
• Support the development, reviews, and updates of policies, SOPs, manuals, reports, and other corporate documents
• Prepare reports, correspondence, submissions, and other administrative documents
• Coordinate meetings, workshops, training programmes, conferences, and corporate events
• Liaise with service providers, contractors, government agencies, consultants, and other stakeholders; supervise, mentor, and support administrative staff

About the successful candidate

• A Bachelor's Degree in Management, Business Administration, Administration, Commerce, or a related discipline with at least four years of recent continuous experience in Administration Management or a related field, OR a Diploma in Business Management, Business Administration, Public Administration, or related discipline with at least five years of recent continuous experience in Administration Management or related functions
• Minimum of three years' post-middle-management experience
• Sound knowledge and practical experience in administration, office management, records and information management, communication processes, and organizational support functions
• Experience in project coordination, monitoring deliverables, and organizing meetings, workshops, events, and corporate functions
• Demonstrated ability to draft, review, and implement policies, procedures, manuals, and reports
• Knowledge and experience in procurement, asset management, fleet management, facilities management, contract administration, records management, and staff supervision is an advantage
• Excellent organizational, planning, time management, analytical, and problem-solving skills, with strong written and verbal communication
• High proficiency in Microsoft Office applications, with demonstrated leadership, interpersonal skills, professionalism, integrity, and discretion