Intern – Supply Chain
Salary not disclosed
Closes in 15 days
About the company
Aspen Medical Fiji is a healthcare provider that operates wards and departments supported by a Supply Chain team, including systems such as an Electronic Medical Record (EMR) platform. The organisation emphasises professional development, wellness programs, and collaboration with its Aspen Global Team of experts.
About the role
This internship provides administrative, operational, and project support to the Supply Chain team, with practical exposure to procurement, inventory management, logistics, systems implementation, and reporting. A key focus is supporting the rollout of a new EMR system and related supply chain improvement initiatives, including helping wards and departments during the EMR go-live phase. The intern will also support stock reconciliation, inventory audits, and the processing of vendor payments and Goods Received Notes (GRNs), while maintaining accurate procurement and payment documentation.
Key responsibilities
- Assist the Supply Chain team with project-related activities, including new EMR implementation and other supply chain improvement initiatives.
- Support data collection, analysis, documentation, and process mapping activities.
- Participate in project meetings and assist with action tracking and follow-up activities.
- Analyze and review reports to support the timely processing of vendor payments.
- Assist in identifying discrepancies between purchase orders, invoices, receiving records, and supplier statements.
- Support stock reconciliation activities, participate in stock audits and cycle counts, and investigate inventory variances where required.
- Assist wards and departments during the EMR implementation and go-live phase, supporting stock management, inventory transactions, and system-related processes.
- Assist with timely processing of Goods Received Notes (GRNs) and verify receiving documentation against purchase orders and delivery documentation.
About the successful candidate
- Recent graduate with a Diploma or Degree in Business Administration, Management, Commerce, or Accounting.
- Able to support data collection, analysis, documentation, and process mapping activities.
- Comfortable assisting with inventory management, stock reconciliation, and audit processes.
- Able to help end users understand and follow inventory management procedures within the EMR system.
- Willing to take reasonable care for own safety and health and that of others, abiding by the OHS policy.