Project Officer, Infrastructure - Fiji Social Infrastructure Program
Salary not disclosedPosted 1 day ago
Closes in 15 days
About the company
Abt Global delivers the Fiji Program Support Platform (FPSP), a long-term initiative supporting the Fiji Social Infrastructure Program. The organisation manages infrastructure projects on behalf of its partners, with operations coordinated through a Platform Management Unit covering Finance and Operations functions.
About the role
The Project Officer provides project-specific administrative and coordination support to the infrastructure team, including Senior Program Managers, Project Managers, and the Team Leader. The role covers project documentation, contract administration, and compliance with FPSP systems and processes to support timely delivery of infrastructure programs. Two positions are available, based in Suva, and reserved for Fiji nationals on a long-term basis.
Key responsibilities
- Maintain project, contract, and meeting registers and trackers, including RFIs, contract registers, variation logs, action trackers, and document transmittals
- Support document control and records management, including SharePoint filing in line with FPSP governance requirements
- Coordinate project meetings, workshops, and site visits, including agendas, minute taking, and action registers
- Provide logistical support for meetings, consultations, events and site activities, including room bookings, vehicle coordination, and travel arrangements
- Support contract administration and assist with procurement and finance administration, including quotations, invoices, and payment registers
- Assist Senior Project Manager and Project Manager with drafting deed of variations for projects
- Participate in site visits and stakeholder engagement, capturing observations and supporting site and progress reports
- Maintain risk registers, issue logs, MEL registers and procurement trackers, and carry out site audit checks for compliance, OHS, and safeguarding
About the successful candidate
- A degree in business administration, management, project management, engineering, quantity surveying or a similar discipline is highly desirable
- 3+ years' experience in an administrative, program support or project support role
- Experience supporting procurement and financial administration, including quotations, invoices, and registers
- Experience supporting projects in infrastructure, construction, corporate industry or development programs is highly desirable
- Strong organisational, written and verbal communication skills with the ability to manage multiple tasks
- Experience using MS Office (Word, Excel, PowerPoint, Outlook) and shared document management systems such as SharePoint
- Well organised, reliable and detail oriented, able to follow established procedures
- A collaborative team member with a positive, can-do approach