Senior Programme Assistant
FJD 2,402 - 3,002 per monthPosted 1 day ago
Closes in 8 days
About the company
The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. It is an international development organisation owned and governed by 27 country and territory members, working across more than 25 sectors. Its Land Resources Division (LRD) provides scientific advice, capacity building and services on plant genetic resources, forest and landscape management, resilient agricultural systems and food and nutrition security for Pacific communities.
About the role
The Senior Programme Assistant supports the administrative and financial delivery of the EU-ACP Business-Friendly project, which promotes value chains through inclusive policies, investment promotion, alliances and access to finance, in accordance with SPC and donor requirements. The role covers program accounting, audit support, financial monitoring, procurement and grants services, workshop and travel support, financial acquittals and general administration. It also supports other work under the Natural Resource Management Programme of LRD when required.
Key responsibilities
- Support the preparation of donor financial reports and subsequent invoices for funding tranche requests as per signed agreements
- Monitor project expenditure against approved budget monthly
- Ensure financial transactions comply with SPC's Financial guidelines
- Support grant monitoring and liaison with beneficiaries on financial tranches and acquittals
- Support the development and regular updating of the annual procurement plan, and ensure procurements comply with SPC's Procurement guidelines
- Draft RFQs, support high value procurement, and assist with vendor identification and negotiation of payment terms
- Manage travel requirements for staff and external participants, including liaising with the SPC travel team and travel agents, and updating the SPC travel system
- Manage day-to-day project administration, filing systems, asset records, and provide backstopping support to other LRD project teams when required
About the successful candidate
- A Diploma in a relevant field such as finance, business administration, procurement or equivalent body of knowledge and experience
- 7 years of experience providing project support within a medium to large sized organisation in a similar institution or environment
- Demonstrated experience in donor project finance, procurement and/or administration
- Very good experience in logistics management, including travel for workshops and training programs
- Excellent team player with ability to work autonomously
- Proficient in Microsoft Office suites (Word, Excel, PowerPoint) and SharePoint platforms such as Microsoft Teams and Zoom
- Excellent English communication skills, oral and written
- Ability to work in a multicultural, inclusive and equitable environment