Senior Finance Associate (Fiji Nationals Only)
FJD 44,739 per yearPosted 1 day ago
Closes in 13 days
About the company
IOM is the UN agency for migration, established in 1951 and working with governmental, intergovernmental and non-governmental partners worldwide. It promotes humane and orderly migration, protects people on the move, and provides services and advice to governments and migrants.
About the role
This is a one-year fixed-term General Service post at grade G-6, based in Suva, with an initial duration of 12 months. The Senior Finance Associate works under the overall supervision of the Chief of Mission in Fiji and direct supervision of the Head of Resources Management, collaborating with units at Headquarters, the Regional Office, and the Global Shared Services Centre. The role is responsible for managing or supporting financial operations, budget monitoring, accounting processes, and financial reporting in accordance with IOM policies and procedures for countries in the South Pacific. Duties include providing procedural guidance and training to other finance support staff, advising Project Managers and Heads of Office on financial and administrative matters, and supporting annual budget preparation and revisions. The role also covers monitoring compliance with financial policies, consolidating financial statements, overseeing bank reconciliations, preparing payroll, verifying vendor accounts and claims, and responding to audit queries.
Key responsibilities
- Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff
- Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations
- Provide specialized advice and support to Project Managers and/or Chiefs of Mission/Heads of Office on financial and administrative matters
- Provide specialized support preparing annual budget submissions and revisions, including estimating costs for staff, rental, utilities, equipment, and other running expenses
- Assist in monitoring compliance with financial policies, procedures, rules and regulations
- Consolidate data into financial statements and monitor expenditures against authorized levels
- Assist in monitoring bank reconciliations, manage and prepare payroll, and ensure disbursements are properly authorized and documented
- Review and monitor vendor accounts, verify vendor claims, and assist responding to audit queries and recommendations
About the successful candidate
- High School diploma with six years of relevant experience, or a Bachelor's degree in Business Administration, Accounting, Finance, or related field with four years of relevant professional experience
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Email, Outlook); previous experience in SAP is a distinct advantage
- Attention to detail and ability to organize paperwork methodically
- Discreet, detail- and client-oriented, patient, and willing to learn new things
- Prior work experience with international humanitarian organizations, non-government or government institutions in a multi-cultural setting is an advantage
- Knowledge of IOM/UN finance procedures and rules, and of International Public Sector Accounting Standards (IPSAS)
- Advanced knowledge of Microsoft Office, especially Excel; knowledge of Oracle/SAP is highly desirable
- Fluency in English, both oral and written, is required