Procurement Associate
Salary not disclosedPosted 1 day ago
Closes in 16 days
About the company
The World Food Programme is the world's largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of extreme weather shocks. WFP is a 2020 Nobel Peace Prize Laureate. In the Pacific, WFP's Multi-Country Office works across 14 Small Island Developing States to strengthen national and regional capacities for emergency preparedness and response, including logistics, emergency telecommunications, disaster risk management, adaptive social protection, anticipatory action and food security.
About the role
The Procurement Associate provides coordination, administrative services and research to support efficient and effective procurement services, working under the leadership of the Head of Supply Chain and under the direct supervision of the Procurement Officer. The position is a Service Contract at SC6 level, based in Suva for a duration of 6-12 months. The role involves identifying and recommending suppliers, reviewing and prioritising purchasing requests, preparing Purchase Orders and contracts, and approving purchases within delegated authority. It also includes maintaining databases and records, liaising with internal counterparts to align procurement with wider programmes, and supervising support staff. The Associate contributes to WFP's emergency preparedness work, helping ensure the organisation can quickly deploy food and resources when a crisis occurs.
Key responsibilities
- Provide operational coordination and administrative services to support procurement projects and activities, following standard processes.
- Identify and recommend potential suppliers, and compile data/documents to support supplier selection.
- Review, record and prioritise purchasing requests and provide support to requisitioners.
- Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer.
- Prepare Purchase Orders, contracts and supporting documentation for approval, and approve purchases within delegated authority.
- Resolve issues related to delivered goods, liaising with all parties to ensure timely resolution.
- Research, collect and analyze data to produce reports for the Procurement Officer.
- Manage and further develop databases and records to support reporting requirements.
About the successful candidate
- Completion of secondary school education is required; a post-secondary certificate or diploma in Procurement, Supply Chain Management, Business Administration, Finance, Logistics, or a related field is desirable.
- Professional certification in procurement and supply chain management would be an advantage.
- A minimum of six years of progressively responsible professional experience in procurement, supply chain management, finance, logistics, contract management, business administration, or a related field.
- Demonstrated experience in procurement operations, sourcing, evaluation, contract administration, and supply chain processes.
- Experience working with Coupa systems and procurement platforms, including data analysis, reporting, and monitoring of procurement activities.
- Proven ability to engage and collaborate effectively with internal and external stakeholders, including suppliers, government counterparts, and partner organizations.
- Strong analytical, planning, and problem-solving skills, with proficiency in ERP systems and Microsoft Office applications, particularly Excel.
- Fluency in English (oral and written) is required; knowledge of another UN language or a relevant local language is an advantage.