Team Associate
FJD 37,798 per yearPosted 1 day ago
Closes in 13 days
About the company
UN Jobnet Fiji is hosting this vacancy on behalf of the World Health Organization (WHO), the United Nations agency responsible for international public health. The role sits within WHO's Pacific Health Systems and Policy (PHS) team, which supports Pacific Member States in working toward universal health coverage and stronger, more equitable health systems.
About the role
The Team Associate provides administrative and secretarial support to the Pacific Health Systems and Policy team, based in Suva. The incumbent manages visitor and telephone contact, correspondence drafting and review, and day-to-day office coordination. Duties also extend into human resources actions such as contract appointments and renewals, procurement processing through the Oracle/GSM system, and budget and expenditure monitoring for team projects. The role includes organising meetings, workshops and seminars, preparing minutes and presentations, and handling official travel arrangements including flight and hotel bookings.
Key responsibilities
- Receive visitors and telephone calls with tact and discretion, redirecting as appropriate.
- Provide background information for appointments with official visitors and staff members.
- Monitor requests for goods and services, including receipt, payment and inventory requirements.
- Draft and finalize general or administrative correspondence for signature or clearance.
- Initiate contracts, agreements and procurement requisitions through the Oracle/GSM system and monitor deliverables and payments.
- Assist in monitoring project and task budgets, expenditures and available funds, and help prepare financial and technical progress reports to donors.
- Arrange and coordinate administrative preparation for meetings, seminars and workshops, including scheduling, minute-taking and liaising with participants.
- Prepare travel requests and make flight and hotel reservations for official WHO travel.
About the successful candidate
- Completion of secondary school education.
- Minimum of 5 years of experience in secretarial or administrative positions.
- Desirable: training in secretarial tasks or an administrative field, preferably in health or public health.
- Desirable: experience in WHO or another UN agency, and experience with Oracle-based or other ERP systems.
- Desirable: strong organisation and office skills, including note-taking and minute writing.
- Desirable: sound knowledge of a variety of office and computer packages, and of WHO/UN administrative rules and procedures.
- Desirable: ability to multitask, work under pressure, and exercise discretion and tact with staff and external partners.
- Expert knowledge of English required.