National Procurement Specialist
Salary not disclosedPosted today
Closes in 14 days
About the company
The Food and Agriculture Organization of the United Nations (FAO) is a specialized technical agency of the United Nations working toward the eradication of hunger and food security for everyone under the 2030 Agenda. The FAO Subregional Office for the Pacific Islands (SAP) provides policy, technical, programme and operational support to Pacific Island countries and territories, covering agrifood systems, fisheries, forestry, climate resilience, natural resource management, food security and nutrition. FAO maintains an office in Fiji and implements a growing portfolio of activities in Fiji and across the Pacific.
About the role
The National Procurement Specialist will be based in the FAO Fiji Office and will provide operational support with the procurement processes for assigned projects and programme activities. The role works under the overall guidance of the FAO Subregional Coordinator for the Pacific Islands and the direct supervision of the Administrative Officer (FAO SAP), in close collaboration with Lead Technical Officers, Budget Holders, project coordinators, operations and programme personnel, and government and implementing partners. The technical focus covers procurement planning, sourcing and solicitation, evaluation, contracting, vendor and contract management, asset management, procurement monitoring, compliance and capacity development for assigned projects in Fiji.
Key responsibilities
- Serve as the focal point for procurement support to assigned project activities, ensuring actions are planned, documented and completed in a timely and compliant manner
- Prepare, consolidate and update annual and project-specific procurement plans in line with approved work plans, budgets and FAO procedures
- Advise project teams on procurement strategy, solicitation methods, specifications, evaluation criteria and required documentation
- Review procurement requests for completeness, funding availability and compliance, coordinating revisions with technical teams and Budget Holders
- Prepare or coordinate Expressions of Interest, Requests for Quotation, Invitations to Bid and Requests for Proposal
- Support supplier identification, market research, bid evaluation, clarifications and preparation of evaluation records
- Coordinate submissions to procurement and review committees, prepare supporting files and monitor implementation of committee recommendations
- Maintain procurement records, non-expendable equipment registers, and coordinate tagging, custody, transfer, physical verification and disposal of assets
About the successful candidate
- University degree in Business Administration, Public Administration, Procurement, Supply Chain Management, Commerce, Logistics, or a related field from a recognized institution
- At least three years of relevant experience in procurement, contract management, supply chain management, logistics, or project operations support
- Experience in procurement planning, solicitation processes, bid evaluation, contract administration and vendor management
- Working knowledge of English
- National of Fiji or resident of the country with a valid work permit
- Knowledge of FAO rules, procedures and systems would be an asset
- Knowledge of a local Fiji language would be an advantage
- Demonstrated core competencies in results focus, teamwork, communication, building effective relationships, and knowledge sharing and continuous improvement