Senior Programme Assistant
FJD 2,402 - 3,002 per monthPosted 1 day ago
Closes in 9 days
About the company
The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. It is owned and governed by 27 country and territory members and works across more than 25 sectors. Within SPC, the Land Resources Division (LRD) provides scientific advice, capacity building and services on plant genetic resources, forest and landscape management, resilient agriculture and food and nutrition security for Pacific communities, collaborating with governments, regional organisations and civil society.
About the role
The Senior Programme Assistant supports the administrative and financial delivery of the EU-ACP Business-Friendly project, which promotes value chains through inclusive policies, investment, alliances and access to finance, in line with SPC and donor requirements. The role covers program accounting, audit, financial monitoring, procurement and grants services, workshop and travel support, financial acquittals and general administration. It will also support other work under LRD's Natural Resource Management Programme when required. The contract runs until 30 September 2027, subject to renewal depending on funding and performance.
Key responsibilities
- Support the preparation of donor financial reports and subsequent invoices for funding tranche requests as per signed agreements
- Monitor project expenditure against approved budget monthly
- Ensure financial transactions comply with SPC's Financial guidelines
- Support grant monitoring and liaison with beneficiaries on financial tranches and acquittals
- Support the project team with developing and updating the annual procurement plan, and ensure procurements comply with SPC's Procurement guidelines
- Manage travel requirements for staff and external participants, including liaising with SPC travel team and travel agents, and guide staff and partners on travel compliance procedures
- Manage day-to-day administration and operations work for the project, including filing systems, archiving, and project asset records
- Provide backstopping support to other project teams within LRD when required
About the successful candidate
- A Diploma in a relevant field such as finance, business administration, procurement, or equivalent body of knowledge and experience
- 7 years of experience providing project support within a medium to large sized organisation in a similar institution or environment
- Demonstrated experience in donor project finance, procurement and/or administration
- Very good experience in logistics management inclusive of travel for workshops and training programs
- Excellent team player with ability to work autonomously
- Proficient in Microsoft Office suites, specifically Word, Excel and PowerPoint
- Proficiently able to use SharePoint platforms such as Microsoft Teams, Zoom, etc.
- Excellent English communication skills, oral and written