Procurement Associate
Salary not disclosedPosted 1 day ago
Closes in 15 days
About the company
WFP Pacific Suva is part of the World Food Programme, the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and extreme weather shocks. The WFP Pacific Multi-Country Office covers 14 Small Island Developing States, many facing high disaster risk due to recurrent natural hazards, geographic dispersion, and climate change impacts. WFP works to strengthen national and regional capacities for emergency preparedness and response through logistics, emergency telecommunications, disaster risk management, adaptive social protection, anticipatory action and food security.
About the role
The Procurement Associate provides coordination, administrative services and research to support efficient and effective procurement services, reporting under the leadership of the Head of Supply Chain and direct supervision of the Procurement Officer. This Service Contract (SC6) role is based in Suva, Fiji, for a duration of 6-12 months. The position supports procurement projects and activities by coordinating supplier identification, purchasing requests, purchase orders and contract documentation. The role also involves data analysis and reporting to inform decision-making, maintaining procurement databases, and liaising with internal counterparts to align procurement with wider programme needs. The Associate supervises support staff and follows emergency preparedness practices to support WFP's rapid response capability when crises occur.
Key responsibilities
- Provide operational coordination and administrative services to support procurement projects and activities, following standard processes.
- Identify and recommend potential suppliers, and compile data/documents to support supplier selection.
- Review, record and prioritise purchasing requests, and provide support to requisitioners to procure appropriate goods and services at lowest cost.
- Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer.
- Prepare Purchase Orders, contracts and supporting documentation for approval, and approve purchases within delegated authority.
- Resolve issues related to delivered goods, using initiative and liaising with all parties.
- Research, collect and analyze data to produce reports enabling informed decision-making by the Procurement Officer.
- Manage updates and further develop databases and records, and maintain relationships with internal counterparts; supervise the work of support staff.
About the successful candidate
- Completion of secondary school education is required.
- A post-secondary certificate or diploma in Procurement, Supply Chain Management, Business Administration, Finance, Logistics, or a related field is desirable.
- Professional certification in procurement and supply chain management would be an advantage.
- A minimum of six (6) years of progressively responsible professional experience in procurement, supply chain management, finance, logistics, contract management, business administration, or a related field.
- Demonstrated experience in procurement operations, sourcing, evaluation, contract administration, and supply chain processes.
- Experience working with Coupa systems and procurement platforms, including data analysis, reporting, and monitoring of procurement activities.
- Strong knowledge of procurement, sourcing, contract management, and supply chain processes, with proficiency in ERP systems and Microsoft Office applications, particularly Excel.
- Fluency in English (oral and written) is required; knowledge of another UN language or a relevant local language is an advantage.