Executive Assistant
Salary not disclosed
Closes in 17 days
About the company
Digicel Fiji is part of Digicel Pacific, a telecommunications provider operating across the region. The company describes itself as an expanding, fast-paced business focused on growth and innovation in the telecoms sector.
About the role
This Executive Assistant role sits within the Facilities Team at Nabua and provides high-level administrative support to the Senior Leadership Team (SLT). The position is responsible for managing day-to-day administrative operations, facilitating communication across the organisation, and keeping the SLT's remit running smoothly. It requires strong organisational skills and the ability to juggle multiple tasks and priorities in a dynamic environment. The role also acts as a key point of contact for internal and external stakeholders, including senior executives, clients, and partners.
Key responsibilities
- Manage the SLT's calendar, schedule appointments, and coordinate meetings internally and externally.
- Prepare and organise documents, reports, presentations, and correspondence for SLT review and distribution.
- Handle travel arrangements, including booking flights, accommodation, and transportation.
- Maintain confidential files, records, and databases, ensuring accuracy and accessibility.
- Serve as a primary point of contact for internal and external stakeholders, including senior executives, clients, and partners.
- Draft, proofread, and edit communications such as memos, emails, and reports on behalf of the SLT.
- Coordinate logistics for meetings, conferences, and events, prepare agendas, take minutes, and distribute action items.
- Collaborate with internal teams to compile data, reports, and presentations, and follow up on action items to ensure timely completion.
About the successful candidate
- Bachelor's degree in business administration, communications, or a related field (preferred).
- Proven experience as an executive assistant or in a similar role, preferably supporting executives.
- Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
- Strong verbal and written communication skills, with exceptional attention to detail.
- Proficiency in office productivity tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain a high level of professionalism, confidentiality, and discretion.
- Strong interpersonal skills and the ability to build relationships with diverse stakeholders.
- Demonstrated problem-solving skills and the ability to work independently.