Project & Administration Assistant

FIJI Water·Tavua, Western Division, Fiji

Office & Admin·Contract

Salary not disclosed·Posted 1 day ago

About the company

FIJI Water is a natural artesian water brand bottled at the source in Viti Levu, Fiji, known for its iconic square bottle and balanced 7.7pH. It is the No. 1 premium imported bottled water in the United States, sold in a range of sizes and increasingly packaged in recycled plastic (rPET). Since 2007, the FIJI Water Foundation has invested more than FJD $47 million in community development, safe water access, education, health and wellness, and environmental sustainability in Fiji.

About the role

This role provides administrative, procurement, reporting, and data management support to the NWVL Project Engineering Team and Natural Agriculture Team. It is responsible for ensuring efficient day-to-day transactions, accurate record-keeping, timely procurement and payment processing, and project cost tracking. The assistant supports document control and filing, including SharePoint records, and helps coordinate contractor travel and on-site administrative arrangements. The role also contributes to quality, environmental, and compliance initiatives, as well as company-wide continuous improvement programs.

Key responsibilities

• Provide general administrative and clerical support.
• Manage document control, filing systems, and SharePoint records.
• Coordinate the end-to-end procurement process, including purchase orders, invoices, and payment follow-up.
• Liaise with vendors, contractors, and internal stakeholders to resolve enquiries and support business operations.
• Maintain accurate records and ensure the confidentiality of information.
• Perform data entry, validation, and reporting activities, including compiling reports, presentations, meeting minutes, and departmental KPI updates.
• Track project and program costs, monitor spending against budgets, and escalate variances where required.
• Coordinate contractor travel, accommodation, and on-site administrative support.

About the successful candidate

• Diploma or Degree in Accounting, Finance, or a related field (or equivalent experience).
• Experience in data management and administration.
• Excellent written and communication skills.
• Intermediate computer skills.
• Preferred: qualification in Office Administration or a relevant field.
• Preferred: valid driver's license.
• Strong work ethic, self-motivated, with proven problem-solving capabilities and a can-do attitude.
• Reliable team player able to work with minimal supervision and meet fast-paced business demands.